How to write a speech: complete manual

If there is an event where a speech is needed to be delivered and you are the one to write it – there’s nothing to be freaked out even if writing is not your strength. A speech is basically a reflection of the person’s feelings; everybody has feelings, so it should not be that hard to express them. But that is not the case with most of the people; most of us are afraid of delivering what we feel in front of a gathering because we think people are not going to like it or we won’t have the capacity for doing that. First of all, the person who is writing the speech needs to be confident about himself/herself. If the speaker is able to trust himself/herself, that trust will turn into confidence and will be manifested in a speech. Here is a list of steps which could lead towards writing a nice speech.

Choosing speech topic

Before starting a speech, it is necessary to think of your speech’s topic. The speech needs to focus on a message that has to be delivered according to the occasion. A speech for a competition would really be different from a retirement speech. Try to choose a topic that relates to the interests of the public in front of whom it has to be delivered. A speech is as much effective as passionate the speaker is about it; hence, choosing a topic of interest is the best option in this case, as the writer would have all the information related to the topic and the speech would really be filled with the information that will excite the audience.

A purpose

There needs to be a reason behind writing a speech. Try to find it before starting to write one. Once the reason behind it is found, the writing process becomes much easier. Giving a speech as an assignment would not get the speaker or the audience excited in any way, since it needs a broader perspective to impress the audience. A good speech inspires, instructs, and relates to real-life problems and experiences. Find some events from your life to back up what is being said in the speech or the core point of the speech.

Being organized

The structure of the speech needs to be well-organized. It should have a proper beginning, the main body, and an ending that summarizes it all. Start off directly with an event or an example related to the topic instead of thanking everyone in your family or your friends because it would really unhook the audience. Once the audience is interested in what is being said, then the main part of the speech arrives. The main part of the speech should really revolve around the topic being presented, and there should be no less than three arguments. This is the part where a lot of hard work is required to get the message across the audience and make them believe it. Facts and statistics would be really helpful, but if there are a lot of statistics being mentioned then the speech would become boring too. The balance between statistics and arguments needs to be kept at each and every step. In the last paragraph of the body of the speech, try to drift towards the end. It is the conclusion where the point is to be made clear on the basis of arguments presented in the main body. The conclusion needs to summarize the whole speech and talk about other opinions about the topic and why the writer is rejecting all those alternatives or not agreeing with them at some level.
how to write a speech

The right words

Choosing the right words is crucial for a speech. Whether you are writing an 8th grader speech or a graduation speech, it is really vital to look at the audience and the level you are speaking at. Don’t waste time explaining something that the audience already knows unless you want to present a different point of view. Don’t try to include words that the majority of the audience cannot understand – try to be comprehensible at every point of speaking so that the listeners keep interested in your words and your speech succeeds.

Try to hook the audience

It is extremely important to hook the audience with the speech. It is necessary to relate to the audience and get in touch with them. Share the personal experiences in a way that relates to the lives of the audience. Try to write a hook which could grab the attention of the audience – at the start of your speech, try to refer to the audience as if you are talking to a friend. The comfort level of the writer is directly related to speech effectiveness. The more open the writer is, the more it would touch the hearts of the audience, which is the result important to be achieved before you draw them to your main point.


Focusing on the main point is a big part of speech effectiveness. Don’t try to talk about a number of things at once; otherwise, the core issue would not be addressed properly. Every speech has one clear message and it needs to reach the audience as many times as possible. If you fail to do that, the audience would wonder the basic reason behind the speech.

Frequent pauses

Pauses are necessary to let the audience feel the importance of a certain part of the speech. In order to make a point efficiently, sinking in the pauses is the right technique. A speech needs to be natural, which makes it different from reading. The audience will be attracted to any speech only if it is delivered in an effective manner. It is necessary to write a speech well, but it is equally important to deliver it in a way that it actually receives the attention it deserves. Thus, it is better that the same person who writes a speech delivers it because he/she can get a better hold of the speech.

Connect with others

Try to connect with others during your speech writing. Instead of referring to yourself only, try to refer to yourself and the audience as a whole. For example, if you are speaking in front of your class fellows, try to refer to the experiences you had with the words like “our class,” “our batch,” “our school,” etc., so the audience relates to the things the speaker is talking about.


The transitions during the speech need to be given a lot of attention. When transitioning from one thought to another, one should relate both with each other. If the speaker is talking about one thing and the next thing the audience listens is exactly opposite to it, the audience will get confused. Such a speech effect is negative, since it prevents you from delivering the key message to the audience. Clarity is a vital aspect of an effective speech and a lot of thought process should be invested in making speech transitions.


Try to end the speech with a strong concluding argument. Summarize everything being said in the speech from the start till the end. The ending needs to be really precise and should cover what is already said in the speech. Repeat the main ideas of the speech in the end to remind all key points and reiterate your main message to the audience. Bring the audience to the beginning but in such a way that the audience don’t get bored; don’t be repetitive, even one idea can be presented from different perspectives and at different angles.

Share the speech

Once the first draft has been written, it should be shared with an expert or an experienced writer – a friend, a teacher, or an online speech writing expert. In this way, the speech could be made better as an expert would be looking at it with a critical eye and note all mistakes you neglected. The experts would also be suggesting few changes to make it even better. Once the speech is written and the writer may think there is nothing more to it, a revision could be really helpful.

The audience

The audience is the most important factor when it comes to a speech. A speaker should know who is sitting in the audience in order to turn to them effectively during the speech delivery. Once the speaker knows the background of the audience, it becomes easier to write an impressive speech. The speaker also needs to think what he/she would like to hear if someone else is delivering the speech on the same forum. Most of the people think in the same pattern about a topic if they are all from the same area or background. Thus, the speaker should really consider knowing the audience before writing the speech. In this way, it would be easier to decide how to start the speech, what the main points should be there, and how it has to be concluded. The speaker needs to stick to his/her point of view even if some people in the audience could be judgmental, but at the same time try not to hurt the sentiments of the audience.

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